Online board meetings are a convenient and efficient way to hold meetings without the requirement of physically attending. It allows for greater participants and eliminates the need to travel, which can be costly and time-consuming. However virtual meetings aren’t free of challenges. To ensure that the meetings are as efficient and efficient as they can be it is important to adhere to certain etiquette guidelines.
1. Increase engagement by creating an online icebreaker in advance of and after the meeting. This will help board members get to know each other. It is also possible to ask participants to introduce themselves using the chat box. It’s a great way to start the meeting and make everyone feel comfortable with the technology.
2. Train the less tech-savvy members of your board. This will reduce resistance to using new technologies. Additionally, the training will assist them in using the portal for boards as well as other tools in a way that is efficient. 3. Before the call begins ensure that all participants have a stable audio/video configuration and a stable internet connection. This will increase the overall quality of the call. 4. Ensure that all attendees are using the mute feature when they are not speaking. This will limit interruptions from other board members, and also eliminate external distractions.
5. Record and draft minutes of the meeting. It is crucial to ensure that the minutes are an effective resource for the attendees and include any relevant details. Minute-takers must also find an appropriate balance between thoroughness, clearness, and accuracy. They should avoid including informal conversations or personal opinions in meeting minutes.